Case study: Custom software
Construction and real estate operations in one system
Projects, sales, HR and tool inventory moved out of spreadsheets into one role-based system.
Overview
Arki Constructions is a real estate and construction firm based in Miami. The firm oversees large-scale residential and commercial developments across Florida and its neighboring regions. It manages multiple projects, vendors, and field teams.
The problem
A construction and real estate firm came to us with these problems:
- Data Inconsistency and Delays: Managing multiple projects, vendors, and clients using spreadsheets led to data inconsistencies and delays.
- Lack of Real-Time Visibility: Lack of real-time visibility into ongoing projects, resources, and financial performance.
- Poor Inventory Accountability: Manual tracking of tools and inventory resulted in frequent losses and poor accountability.
- Disconnected Departmental Workflows: Disconnected HR, sales, and project workflows slowed down communication and decision-making.
- Time-Consuming Performance Monitoring: Absence of a centralized dashboard made performance monitoring and reporting time-consuming.
What we built
We built a central dashboard to centralize all construction and real estate operations in one system. The dashboard streamlined project tracking, sales management, HR processes, and inventory control, eliminating manual workflows and data silos.
- Core Module: Unified contacts, companies, and investors for smooth communication.
- Sales & Marketing: Tracked leads, prospects, and opportunities in real time.
- Project Management: Managed inventory, tools, and project boards with complete asset visibility.
- HR Management: Simplified recruitment and employee record management.
- Admin Panel: Controlled user roles, support, and organization-wide analytics.
How it works
The system runs on the tools listed below. Platform names appear here and in the stack, so you can see exactly what was used.
- Frontend: Retool
- Backend: PostgreSQL (via Plesk)
- Asset Storage: Amazon S3
Result
- Reduced manual workload through centralized contact, company, and vendor data.
- Boosted transparency and collaboration across teams with secure and role-based access management.
- Improved resource allocation and workforce productivity.
- Streamlined inventory and tool management across all construction sites.
"MaqMinds helped us unify all business operations, from leads to project tracking, into a single, intelligent system. It’s now the backbone of our daily workflow."
Related
This project is an example of custom software. If your team has a similar workflow, the pages below explain how we approach it, and the neighbouring case studies show the same ideas in other businesses.